Are you aware of a District policy or procedure that needs updating or improving?  A process exists that allows you to propose change.  A process exists to have your proposed enactments and resolutions considered.  A process exists to discuss and vote on proposed changes at the District’s Annual Business Meeting.

We just described the important – behind the scenes – work of the District Resolutions Committee.  This Rotary year the Resolutions Committee is chaired by PDG Tom Stahl, from the Rotary Club of East Fresno Rotary.

Here are some frequently asked questions about the Resolutions Committee and the important process they administer.

Question: How can I obtain a copy of the District’s current Policy Manual? 

Answer:  Every Rotarian has access to a copy of the District 5230 Policy Manual, revised July 1, 2011.   Click Here  to download a copy.

Question: Who can propose a resolution to change the District’s Policy Manual?

Answer: Resolutions can be proposed by the Board of Directors of any club, or by any past governor who resides within the District, the Governor-elect, the Governor and by the Resolutions Committee.

Question: How are resolutions proposed?  What is the deadline?

Answer: Proposed resolutions must be written and must be directed to the Governor.  They must arrive by a date that is at least 75 days prior to the District’s Business Meeting held at the District Conference.  This year that means proposed resolutions are due to DG George Wade on or before Monday, March, 5, 2012.

Question: Once received, what is the process?

Answer: Each proposed resolution is seriously considered.  The Resolutions Committee is charged with the task of assuring our District Policy Manual conforms to RI’s Constitution and Bylaws, the RI Standard Club Constitution and current decisions by the RI Board of Directors.  On or before 30 days prior to the District’s Business Meeting the committee distributes copies of all resolutions to be considered at the business meeting.  During the District Business Meeting held at the District Conference, each resolution proposing a policy change or modification shall be presented by the Chair of the Resolutions Committee for discussion and recommendation for action.  Votes are cast on each proposed resolution in accordance with the By-Laws of RI.  Changes and modifications approved at the business meeting becomes effective July 1, 2012.